Tips on How to Find a Job: Keep Track of Job Listings

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You’ve heard this before: looking for a job is full-time work. In order to be effective, we apply to many job listings but it’s hard to keep track of everything. Some positions require a job application, others require a resume/cover letter. When a hiring manager calls for an interview you’ll be scatterbrained. You won’t know what you applied to, how you did it, or how you heard of it, and the last thing they want to hear is, “could you remind me which position this is for?” Here are some tips on how to find a job by remaining organized.

Microsoft Office, Microsoft Works, WordPerfect, LibreOffice and OpenOffice are great tools to get yourself organized. Depending on the software installed, you can use their spreadsheet program to create a table of the job listings. Use their word processing software to create a chart or list the jobs applied from scratch. List the date you applied, company name, company contact information, job title, date of interview, method you applied (email, fax, online application, apply in person, etc) and job description. Online software like Google Docs, Zoho Docs and Office Online are great substitutes for those aforementioned options.

Choosing to create a profile with job sites will help you keep track of applications in the cloud. Retrieve the information when a job calls for an interview. You’ll know what you applied for, the date, the job description and the company. Great example of this are Monster and CareerBuilder. Be careful; this option may cause you to apply to the same job twice. You’ll have to be on your guard if you make a profile on two or more of these sites.

If you’re willing to pay extra for good job organization there is an option: job seeker software. One example is Huntsy, which lets you track your targeted roles and applications. This software will arrange information on applied jobs and keep track of contacts during the job hunt. Anyone having lots of interviews to attend will enjoy the calendar feature. For tools charging a fee, you can cancel when your job hunt is a success.

Online records aren’t the only way to keep up with job postings and applications. Paper copies are a great alternative. Manila folders, envelopes and filing accessories filled with company applications, job descriptions and other information about every job applied is going to make you organized and prepared.

No records are complete without organization. You need to figure out how to categorize the information. Will it be by date? By company name? By job description? A filing cabinet is a great idea, but for the many who don’t have one, an organized binder will do just fine. Job descriptions should be saved as a PDF, written/typed or printed hard copy because the listing may be removed before a representative calls you in for an interview. Adding the job URL isn’t enough.

Don’t be dumbfounded when a job calls for an interview. No matter how long it takes for a response, you should know every detail of the company and the job you applied to. This method will also prevent you from applying to the same job twice.